The next situation will sound familiar to you. There is a new message in your inbox. Tomorrow, meeting at 10:00 h. You get ready. You get what you need, you set your goals and also the doubts you need to clarify. Now you are ready. So when you get to the conference room the only thing you hope is for the meeting to be productive, not like every other time.

But that’s not the case. Two hours after leaving the room (if lucky), your head is even a bigger mess. You seem to remember that between pointless debates, you have talked about the subject matter. However, you don’t know if it’s you who didn’t understand a thing or if every other participant has also come up with not a single conclusion. So you get back to work with none of your goals accomplished and with even more doubts that when you came in. And, of course, having wasted two hours of your precious time.

Meetings in figures

Do you know that feeling? You are not the only one. Figures show what we already thought. According to a computer graphics published by Wrike, 15% an organisation’s time is spent on meetings. And 67% of those meetings end up being a failure. This means that if in one week we spend 40 hours working, 6 of those hours we are in a meeting and 4 of them are completely worthless. But we not only lose time, we also lose money. According to Wrike, 37 billion dollars a year are wasted in non-productive meetings.

What’s the reason? Multitasking; participants don’t get involved enough and there is a lack of planning and organisation. In most meetings people talk and talk but ideas end up vanishing into the air and no new objectives are set. So if you don’t want to see how your personal productivity gets worse, make sure when you leave a meeting you get clear conclusions.

Don’t panic!

All meetings don’t need to be like that. A meeting can be a useful way of working with your colleagues and a way of creating new ideas and drawing conclusions. You only need to know how to make this possible.

We already gave you some advice for meetings to be more productive. However, if that’s not enough, take a look at the questions Wrike encourages you to make before scheduling a meeting:

  1. Is it really necessary? There may be other options that help us save more time.
  2. Who needs to be there? Make sure you know who really needs to attend the meeting and who can go if find the topic interesting.
  3. What can I do to make sure it’s a productive meeting? Your planning and objectives need to be clear.

Calling for a meeting is not always up to us. But that doesn’t mean that you have no responsibilities in that regard. People only need someone to get to the point when the time is right. Make sure you all stay on topic so you draw the needed conclusions and set yourself as a goal not leaving the room with doubts. For everything else, just send this post to your boss you know who.

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